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Employers

Right-to-work check record

What employers should retain after completing the applicable right-to-work check.

Resource type
Evidence explainer
Last reviewed
26 July 2026
Official sources
1
Platform role
Information only
General information, not a personal recommendation

Use these guides to understand published UK immigration requirements and questions to check. Confirm the current rule on GOV.UK and obtain regulated advice for your own circumstances.

What this evidence is for

The purpose matters more than the document name

To document that the prescribed check was completed correctly and at the right time.

What the evidence may need to show

Useful features

  • Correct online, document or Employer Checking Service process
  • Date the check was completed
  • Clear copy or digital evidence where required
  • Follow-up date for time-limited permission

Problems to notice early

Common evidence gaps

  • Check completed after employment began
  • Wrong checking method used
  • Share code result not retained
  • Follow-up check missed
01

Start with the rule

Identify the fact the route requires the applicant to prove.

02

Match the evidence

Check issuer, content, date, format and required period.

03

Check consistency

Names, addresses, dates and figures should agree across the application.

Primary source

Confirm the current evidence rule

Personal circumstances?

Know when a guide is no longer enough

Eligibility assessments, evidence reviews, application preparation and representation should be handled by a suitably regulated professional.

Verify a regulated professional