General information, not a personal recommendation
These pages explain published sponsor duties. They do not audit an organisation, approve a role or replace the current sponsor guidance.
Plain-English answer
What this means operationally
Required records should be complete, current and retrievable. A policy is useful only if staff follow it.
Build the control
Core actions
- Map each required record to an owner
- Store right-to-work and immigration evidence
- Track contact, attendance, salary and role data
- Set retention and audit checks
Compliance pressure points
Common risks
- Records split between payroll and HR without reconciliation
- No date on right-to-work evidence
- Salary changes not reflected
- Documents cannot be produced during a visit
Detect
Managers and systems identify a worker or business event.
Verify
The sponsor team checks the facts and current guidance.
Record
Evidence and decisions are retained consistently.
Report
Required SMS action is taken within the applicable timeframe.
Primary source
Read the current sponsor guidance
Personal circumstances?
Verify a regulated professional →Know when a guide is no longer enough
Eligibility assessments, evidence reviews, application preparation and representation should be handled by a suitably regulated professional.